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The Software Partner Ecosystem

The Service and Software Ecosystem – Download The Partner E-Guide Here!


Independent schools are transitioning to paperless business operations with cloud-based software solutions, and an ecosystem of providers has emerged to encourage vendor synergy to help schools streamline operations that include tuition management, admissions and enrollment, financial aid, and more.  

It’s important to know how service areas needing digital solutions can work together campus-wide. Download our e-guide and learn more about the role of key service areas at your school and suggestions for recommended providers.  

Service Areas and Preferred School Providers

Tuition Service/Software – As the primary source of funding for independent schools, it’s  important to choose a tuition payment and acceptance solution that works best for your school.  In general, schools can choose between a “service” or “software” solution.   There are benefits to both solutions; consider what’s right for you based on your business office, families, and school.

With a service solution, schools outsource tuition management and acceptance to a third party vendor.  Families register payment plans with the vendor, not the school. The vendor addresses payment plan management, payment acceptance, fees, and any initial follow-up. Schools receive tuition payments from the vendor.

If a school wishes for more control regarding a tuition solution, tuition management software is available and allows for flexible in-house tuition management. You can design your own payment plans and control allowance for payment adjustments due to extenuating family circumstances.  The school receives all tuition payments directly from families.


Your school’s decision regarding tuition management is a matter of what is best for your school and business office configuration. It’s also important to work with a provider that integrates with other software and can be setup to work for your school. Diamond Mind recommends TADS and TuitionPay as the leading tuition service and software solutions available today.

Admissions and Enrollment – This includes inquiry management, data collection, family communications, internal collaboration, contract development, payment collection, and more.  Families will use your solution for online applications, required documentation, enrollment deposits etc., and can impact their perception of how your school handles operations as a whole. For this important aspect of the school/familyrelationship, we recommend Ravenna.

Student Information Systems – An effective student database is welcomed and appreciated among all school departments.  It’s critical to identify the solution that best aligns with your needs and budget.  A basic SIS includes academic/registrar solutions (grades, attendance, courses, etc.) with “lite” solutions for fundraising and communications.  A more robust SIS can include financial management and accounting tools.  Given the complexity of these solutions, implementation can take months.  Diamond Mind recommends the following leading SIS service providers:  Veracross, SeniorSystems, inRESONANCE, and Rediker.

Web Design and Content Management – You’ve heard it before: “You only have one chance at a first impression.”  Make yours count!  The design and structure of your website should showcase your school’s brand and mission to attract the students, families and contributors that will shape your institution for years to come.  Designed specifically for the K-12 market Finalsite, Schoolyard, and Magic Hour Communications are all great option that work to provide the website your school deserves.

Financial Aid – The financial aid team allocates funds to the most qualified families based on the school’s unique aid criterial.  Financial aid management can streamline the data collection and verification process and employer your staff with tools to efficiently evaluate applicants and communicate with families.  Let TADS, NAIS or =fast streamline this process for your and your school families.

These are just some of the areas within a school that rely on software solutions.  There’s also summer programs, auctions, donor management, class registration management, and lunch programs, to name a few.  Let us help you find the solution that is right for.  For over a decade, Diamond Mind has been the leading provider of digital payment solutions for independent K-12 schools, and our commitment to the K-12 community makes us the ideal payment partner for the best-of-breed school providers.  Call us today at 888 566 0945 x777 to learn more!